Define what counts as AI
Include internally built models, external APIs, AI-enabled SaaS, agents, embedded features, decision systems and material supplier AI.
Use multiple discovery sources
Combine intake, procurement, cloud/provider records, supplier data, identity/workspace sources and targeted discovery rather than relying on self-reporting alone.
Create accountable identities
Every material system needs a stable identifier, owner, purpose, lifecycle state and provider/model relationships.
Link the inventory to decisions
An inventory becomes operational when authorisations, risks, controls, evidence, cost and contracts attach to the same AI system record.
Treat discovery as continuous
AI inventory is a living operating process because suppliers, models, agents and embedded capabilities change continuously.